Contingency Programming Fund

Funded by: USAC Finance Committee
Overseen by: USAC Finance Committee
Funding Email: ficom@usac.ucla.edu

Purpose:
What it can be used for:

• Daily Bruin Advertising, Newsmagazines: shall not exceed the cost of a third of a page Daily Bruin advertisement.
• Graphics: limited to $500.00 per program. All graphic designs must include a “Paid for by USAC” logo, and must be submitted with the corresponding application and requisitions.
• T-Shirts: limited to $500.00. Only one design is permitted per group per academic year, and this design needs to promote the club or organization as a whole.
• Facilities: limited to $750.00 per program.
• Honorarium: limited to $500.00 per program.
• Hospitality: limited to the Punch and Cookie rule except under unique circumstances; No items funded by Contingency can be used in fundraisers; limited to $500.00 per program.
• Supplies:
• Shipping costs: Allocation of shipping costs under the supplies category shall be limited to $100.00 per event per organization for virtual events only; items that are not funded under the supplies category by the contingency fund (i.e. goodie bags, charms, etc.) may be considered for shipping costs, the only exception will be the shipping of individual food items which will be considered in the cost of the Food category.
• E-Supplies: subscriptions to websites for yearly plans shall be limited to a total of $200.00 per organization; only subscriptions to domains and hosting online websites will be considered for funding at this time.
• Parking: limited to five (5) spots per group per event.

Retreats:

• Limited to $500.00 for a retreat with less than 15 students in attendance, $650 for a retreat with 15-25 students in attendance, and $750 for a retreat with 25+ students in attendance.
• Each group or office shall be allowed to receive funding for up to two (2) retreats per quarter.
• Organizations applying for funding for a retreat are also eligible for a $200 bonus if the event promotes diversity, inclusion, and quality of outcomes.

Travel (requires SOLE advisor approval):

• Ground Travel: shall not exceed the mileage costs calculated at the ‘charitable organizations’ rate, as suggested by the Internal Revenue Service (IRS); multiple vehicles shall be calculated at five (5) persons per one (1) vehicle.
• Registration: shall not exceed $800.00 per group per event.
• Accommodations: shall not exceed $150.00 per room for up to four (4) rooms for a maximum total allocation of $600.00.
• Van and Air Travel: if the applicant’s travel is local travel (within 250 miles of the UCLA campus) then the travel must be made with University vehicles or as deemed appropriate by the Finance Committee and the Student Government Accounting (SGA) office; limited to twice per year for each office or group.

What it cannot be used for:

• Gift Cards; Trophies; Plaques; Graduation Cords; Cameras; Flowers and plants; Mugs; Candles; Decorations; Picture Frames; Personal Gifts; IM Sports Fees; Plaques and Engraving; Parking Citations; and Personal reimbursements of Honorarium payments made to (an) individuals(s). (Final discretion up to the Finance Committee Chair.)
• Supplies included but not limited to charms, pens, trophies, stickers, or other charms and memorabilia do not qualify for supplies funding under the USAC Bylaws.

Amount to Apply:

• A student organization may apply for Contingency up to 4 times per quarter.
• The maximum total allocation that an undergraduate registered student organization or student government office/commission may receive during the Summer Contingency period shall be $1000.00 per event.
• The discretionary powers of the USAC Finance Committee Chairperson, in determining funding for an undergraduate registered student organization or student government office/commission, shall be set at a cap of $800.00 per program.

Special Instructions:

• All forms of electronic payment (i.e. Venmo, Zelle, Cashapp, etc.) will not be reimbursed.
• Any application submitted to Contingency Programming Fund may be subject to an audit to determine whether funds have been used properly. Student groups will be given at least 2 days notice prior to their event, and will have 5 days after their event date to respond with the necessary materials. Failing an audit will result in the withdrawal of allocated funds for that specific event.
• Contingency will NOT be funding in-person, off-campus events unless you have prior written approval from your SOLE advisor.