Supplemental Fund for Service (SFS)

Funded by: USAC Community Service Commission

Overseen by: SFS Committee

Funding Email: finance@uclacsc.org

Purpose:

Tier I Line Items: Total requested from Tier I line items cannot exceed $1,000.

Conferences

Conferences are defined as large gatherings organized by a reputable group or movement for the purpose of discussing, training, networking, and preparing for community service work.

Conference funding cannot be used for non-UCLA students.

Each organization can apply for funding for a max of 4 conference attendees per quarter.

A. Registration Fees:

1. Registration fees are eligible for funding in order for members of service organizations to attend conferences.
2. Registration fees may not be funded if they include membership fees.
3. Registration information required by the committee is as follows: conference agenda/itinerary, statement of purpose, registration prices per attendee/organization, and contact information for who registration is paid to.

B. Transportation:

1. Costs cover airfare, vehicle rental, bus, public transit fees, cab fees, and personal vehicle gas fees on a per mile basis.
2. Airfare is limited to standard economy (coach) class. All applicants must submit prices or quotes regarding airfare. Airfare expenditures are capped at $400 per person.
3. For personal vehicle gas fees, the applicant must submit documentation indicating mileage printouts to and from the intended travel location.
4. Ground transportation expenditures, such as for gas and ride services like Uber or Lyft, are capped at $200 total.

C. Lodging:

1. Lodging costs are to cover accommodations necessary for the organization during their travel.
2. Costs will cover hotels, motels, centers, suites, or any other contracted overnight stay.
3. In order to be considered for lodging expenses, the organization must submit official documentation from the vendor or company, a list of rooms, the number of students per room, and the dates (start and end date). A quote or invoice will suffice.
4. Lodging expenditures are capped at $180 total per day and should accommodate all individuals traveling.

D. Subsidized Meals:

Meals may be subsidized up to $15 per person per day at the location of the event, for all meals that are NOT provided with the conference registration fee.

National Organization Dues

1. Funds may be used to sustain membership by a student government or Registered Campus Organization in national and other regional non-University associations at the basic level established by such associations.
2. Memberships at a preferential level requiring higher periodic dues than what is required for basic membership, or supplemental contributions as an expectation rather than a requirement, may not be supported from the SFS allocation.
3. Official documentation of the dues requested from the national organization must be provided with the application, in the form of a notice or letter from the national organization.

Volunteer Appreciation

1. Includes banquets and socials for bonding and volunteer retention.
2. Funds venue costs, food, and supplies.
3. Does not include gifts, decorations, or honorariums.
4. Does not fund events without an explicit volunteer appreciation purpose or parties at private residences.
5. Alcoholic beverages or illicit substances are not covered.
6. The organization must submit a statement of purpose, agenda, and list of attendees.

Volunteer Development

1. Includes retreats, recruitment events, and trainings focused on professional and group development.
2. Funds food, supplies, venue costs, registration fees, transportation, etc.
3. The organization must submit a statement of purpose, agenda, and list of attendees.

Tier II Line Items:

Total requested from Tier II line items cannot exceed $750.

Transportation

1. Includes transportation to and from volunteer events, and any necessary transportation furthering the organization’s mission.
2. Funds buses, Bruin Cars, campus vans, Fleet vehicles, and personal vehicle gas fees on a per mile basis.
3. The organization must submit a quote for the method of transportation.
4. For personal vehicle gas fees, documentation indicating mileage printouts to and from the travel location must be submitted.

Volunteer Appreciation

1. Funds gifts, decorations, and honorariums not included in Tier I.
2. The organization must submit a statement of purpose, agenda, and list of attendees.

Supplemental Service Recipient Needs

1. Includes funding for recipients such as tickets for field trips and food for the site.
2. The organization must provide a list of recipients using the items funded.

Supplemental Supplies

1. Includes supplies not sufficiently funded by other sources.
2. The organization must provide a list of recipients using the items funded.

Amount to Apply:

• Fall Quarter: Maximum Total Allocation of $34,000
• Winter Quarter: Maximum Total Allocation of $34,000
• Spring Quarter: Maximum Total Allocation of $34,000

If there are excess funds at the end of a quarter, they will be rolled over to the next quarter’s allocation.

Each application can receive up to $1,500 total (including Tier I and Tier II line items).

Special Instructions:

1. All applicants must fill out a post-allocation survey due two weeks after the event.
2. To be reimbursed, all receipts and proof of payments must be submitted within a week of return.
3. A formal requisition form must be submitted at least 14 days before accessing awarded funds.
4. If the USAC or SFS Committee cannot meet quorum, the Community Service Commissioner may approve up to $500 for urgent events before the next USAC meeting.
5. All required supporting documentation must be submitted. If further documentation is requested, the organization must submit it within 72 hours.
6. Electronic payment sources (Venmo, Zelle, Cash App, etc.) are not accepted as documentation. Students using these will not be reimbursed.
7. All requisition forms must be submitted by the last week of the quarter. Receipts and proof of payments must be turned in no later than 7 days after the event.
8. If receiving money from other sources, total funding cannot exceed total expenses.

Winter 2024

Fall 2024

For more detailed information, please refer to the funding body spreadsheet.